Recover your admin time.
Book more work.
All in the background.
The first landscaping platform that handles lead intake, intelligent estimation, crew scheduling, and handling your jobs & customers while you focus on the field. Not just software: your invisible office manager.
Slow replies quietly cost jobs
When crews are on sites, phones ring, forms sit, and estimates slip a day or two. You still win plenty of work, but homeowners often reach out to several companies. Giving a professional answer, price, and booking link while you're on a mower is where automation earns its keep: not “AI for AI’s sake,” but fewer lost clients from lead to paid job.
- schedule Speed to contact. Industry guides that summarize sales research often report dramatic differences in connect rates for leads contacted within minutes versus hours. For example, leads that receive a response within 5 minutes are 100x more likely to connect than those contacted more than 30 minutes later. They're also 21x more likely to qualify than leads contacted after an hour. See the MIT study (PDF) if you'd like to see the numbers for yourself.
- call Missed signals while you work. Trade associations and industry publishers describe how customer calls pile up when demand spikes and crews are in the field, worth reading alongside your own call logs: Business Smarts: Handling Customer Calls (National Association of Landscape Professionals).
- payments Cash flow, not just vanity metrics. Zachicom focuses on closing the loop from job done to invoice sent and paid, resulting in fewer “I forgot to bill” weeks and less time chasing paper.
Manual Chaos
Your New Loop
Complex design-build still belongs to you
Heavy custom installs and site visits that need your eye stay human-led. Zachicom can still capture the lead, organize context, and hand off a clean package. The "bread and butter" work that should flow is automated with confidence gating so you are not reviewing every blade of grass.
Any landscaping company running a lead to job to pay loop
Whether you run one truck or five, the time drain is the same: calls coming in while you’re on a mower, a schedule you rebuild every week, and invoices you’re writing at 9pm. Zachicom is built specifically for landscaping work, the repeat maintenance jobs, seasonal cleanups, and routeable runs that should be flowing on their own so your attention stays on the work that actually needs it.
Five steps. Zero spreadsheets.
Lead to Estimate Pipeline
Your public intake form captures property address and job context. Zachicom's confidence engine evaluates satellite imagery and job type: high-confidence requests (standard mowing, seasonal cleanups) are priced and sent instantly. Complex jobs are flagged for your single-click review, nothing gets dropped.
Intelligent Scheduling
No more calendar tetris. Zachicom syncs with your Google or Microsoft calendar in real time. When a customer books, the Assignment Ladder picks the best primary crew and lines up fallbacks, so if someone declines or times out, the next in line is already notified. No group chat required.
Jobs, Crews & Visibility
See every active job, each crew's workload, and jobsite details from one dashboard. Import your roster from a spreadsheet and get weekly capacity signals per employee. No more guessing who has room for one more stop on Friday.
Invoicing & Payments
The moment a crew marks a job complete, Zachicom generates the invoice and emails a Stripe pay-by-link to your customer. No chasing. No forgetting. Cash-flow anxiety goes away because the billing loop is closed before you've pulled the trailer.
Reviews & Rebook Reminders
After payment clears, Zachicom sends a signed email link asking for a review or NPS score. Low scores surface in your dashboard so you can follow up before they become public. The system learns your customers' service cadence and sends rebook reminders on schedule, turning one-time jobs into recurring revenue without you lifting a finger.
Human-in-the-Loop Authority
We don't believe in "set and forget" autonomy for complex trades. Zachicom acts as your intelligent agent, but you maintain ultimate authority. Edge cases, unusual jobs, and low-confidence estimates are escalated to your dashboard for a single-click approval, so your reputation stays pristine while your admin stays light.
DATA SECURITY
Bank-grade encryption at rest and in transit
COMMUNICATION
Email-first, professional, no spam
HUMAN ESCALATION
You stay in control on complex jobs
What teams tell us
"I was writing invoices at 10pm every night after the kids went to bed. Now the invoice goes out the second my guy marks the job done. I get that hour back every single day."
Danny Kowalski
Kowalski Lawn & Landscaping, OH
"We were losing jobs because we couldn’t call back fast enough. Zachicom sends the estimate while I’m still on the mower. Closed three jobs last week I would’ve missed."
Mike Okafor
Green Ridge Services, TX
"Scheduling used to eat my Sunday afternoons. Now I just check in once in the morning and everything is already sorted. My crew knows where to be without me playing phone tag."
Jess Tillman
Tillman Outdoor Co., GA
Frequently Asked Questions
What if the property imagery is bad? expand_more
If Zachicom can't get a clear satellite view or your customer hasn't uploaded a photo, the confidence score drops and the lead is instantly escalated to your dashboard for a manual walkthrough or remote quote. It's never silently dropped.
Does this work for complex custom installs? expand_more
Zachicom is designed to automate the high-volume "bread and butter" work. For complex stone work, design-builds, or anything requiring a site visit, the system captures the lead and initial specs, then hands it to you to complete the design, with all the customer info already organized.
Does it replace QuickBooks? expand_more
No — and we're upfront about that. Zachicom handles job-level invoicing via Stripe (pay-by-link). Your accountant still works in QuickBooks or Xero; we're the system that makes sure invoices go out on time so your bookkeeper has clean data to import.
Is my company too small for this? expand_more
Zachicom is actually most powerful for 1–3 crew operations where the owner is still in the field. We act as your virtual office staff so you don't have to hire one yet, and we scale with you when you do.
What does it cost? expand_more
We price after a conversation — because company size and job volume vary. See our pricing overview, then book a 10 min walkthrough for a number on the call. There’s a 14-day free trial, no credit card required to start.